Changes to bylaws and operating rules will be voted on at the 21 October 2019 membership meeting. This is the version of those documents which eligible members will be asked to accept.
South Willamette Valley NOW Bylaws
Proposed for revision if approved in vote by membership on 21 October 2019
Article I. Name.
The name of the organization shall be the South Willamette Valley Chapter of NOW.
Article II. Purpose.
NOW’s purpose is to take action through intersectional grassroots activism to promote feminist ideals, lead societal change, eliminate discrimination, and achieve and protect the equal rights of all people identified as female inclusive of LGBTQ in all aspects of social, political, and economic life.
Article III. Membership
Any person who subscribes to its purpose and who is a member of National NOW may be a member of the South Willamette Chapter of NOW. A new member may join National NOW and the Chapter simultaneously upon payment of dues.
Article IV. Policy
The Chapter shall be bound by the National NOW bylaws and policy.
Article V. Meetings
The Chapter shall hold at least four membership meetings each year. One of these meetings, designated the annual meeting, shall be the meeting at which election of officers shall take place. All members must receive at least thirty (30) days’ notice of the annual meeting at which elections will be held. The Chapter will have Board meetings open to all SWV NOW members. Additional requirements regarding meetings, and notice for those meetings, shall be contained in the operating rules of the Chapter.
Article VI. Dues
Section 1. Dues and specifics relating thereto shall be set forth in the operating rules of the Chapter and shall correspond to those of National NOW.
Section 2. The fiscal year shall be January 1 to December 31.
Article VII. Officers and Board
Section 1. The officers shall be a president, vice president, treasurer, secretary, and such other officers as may be determined by the operating rules.
Section 2. The composition and duties of the Board of Directors shall be specified in the operating rules of the Chapter.
Section 3. The president and secretary shall be elected every two years at the annual meeting. During the alternating year from the president and secretary election, the vice president and treasurer shall be elected.
Section 4. All members of the Board of Directors other than the president shall serve two-year renewable terms not to exceed a total of eight (8) years. The president shall hold a two-year term, renewable upon election for one additional two-year term.
Section 5. Recall and removal of Chapter Officers is specified in the Operating rules of the Chapter.
Article VII. Committees
Type of committees, their purpose, leadership, and membership shall be determined by the operating rules of the Chapter. Committee chairs are appointed by the president of the chapter, with the advice and consent of the board of directors, for a one-year term.
Article VIII. Nominations
The nominating procedure shall be determined by the operating rules of Chapter.
Article IX. Elections
Officers and board members must be elected by a majority vote or the highest rank ordering if rank-order voting is used. All members of the Chapter, who have been a member for more than thirty (30) days, are eligible to vote and all members must be notified at least 30 days in advance of the election by the procedure prescribed in the operating rules of the Chapter. Other specific provisions relative to elections are detailed in the operating rules of the Chapter.
Article X. Participation in the National Conference
Participation in the National NOW conference as a NOW voting member is in accordance with National NOW policy.
Article XI. Grievance Procedure
There must be a grievance procedure specified in the operating rules of the Chapter.
Article XIII. Operating Rules of the Chapter
There shall be a set of operating rules for the Chapter that must detail the items referred to in these bylaws and may contain any other operating rules determined by the Chapter. The operating rules must be accepted by a 3/5 vote of the Chapter members present and voting. The method for amending the rules must give the membership advance written notice of an intended change and require a 3/5 vote of the members present and voting.
Article XIV. Amendments
These bylaws may be amended by a 2/3 vote at any meeting of the Chapter provided the following actions take place:
● The proposed amendment has been submitted to the president sixty (60) days in advance of the meeting.
● The proposed amendment has been shared with the membership and posted to the Chapter website at least thirty (30) days in advance of the meeting.
Article XV. Dissolution
The Chapter may be dissolved upon a 2/3 vote of its members present and voting, after advance notice of no less than thirty (30) days to every member that dissolution of the chapter will be considered at that meeting. Upon dissolution of the Chapter, the board and officers shall, after paying or making provisions for payment of all liabilities of the Chapter, remit all remaining assets to the state NOW organization, National NOW, or any local chapter of NOW.
Date adopted: ___________________
As proposed for consideration on 21 October 2019
Article I. Meetings
Chapter meetings shall be held at least four (4) times a year, at such dates, times, and places as determined by the Chapter Board of Directors. Any number present shall constitute a quorum if four or more board members, including at least one officer, are present. The annual meeting shall be held in May or June of each year. Chapter meetings shall be publicized a minimum of three (3) weeks prior to each meeting.
Article II. Dues
Membership dues are set by National NOW. Reduced dues are available on a sliding scale beginning at ($10.00 or $15.00).
Article III. Officers and Board
A. The officers and their duties shall be the following:
1. The president, who shall be the principal spokesperson and administrator of the Chapter and manage the day-to-day affairs of the Chapter between Board and Chapter meetings. The president shall preside at all Board and Chapter meetings. The president will be a bank account cosigner.
2. The vice president, who shall assist the president and shall chair meetings in the absence of the president, Additional vice presidents may be included.
3. The secretary, who shall take and retain the minutes of both Board and Chapter meetings, who shall attend to general Chapter correspondence, and who shall serve as bank account cosigner and conduct fiscal internal controls for the Treasurer.
4. The Treasurer, who shall receive all funds of the Chapter and shall deposit them in such bank as may be designated by the Board, and who shall disburse the funds by check in accordance with the budget or vote of the membership, and who shall make regular written reports to the Board and membership.
B. These officers, standing committee chairs, and up to three (3) additional board members elected at large, shall constitute the Board of Directors. The board shall meet at least four (4) times a year. The president or a majority of the Board may call Board meetings. These meetings may take place online or by conference call.
C. In the event of a vacancy in the office of president, the vice-president shall assume the office of president. Vacancies in other elected positions shall be filled by appointment by the board as soon as possible after the vacancy occurs.
D. Qualifications and terms of office.
1. All officers and persons in leadership positions shall have been members of NOW for thirty (30) days prior to election.
2. No person may hold two offices concurrently.
3. Any person who is appointed to fill a vacancy or who assumes the office of president due to a vacancy shall be eligible to serve two full consecutive terms in that office.\
E. Recall and removal of Chapter Officers
1. It is the responsibility of each Chapter officer to notify the Board in a timely manner if that officer is unable to fulfil duties of the office.
2. If the Board finds that an officer is not fulfilling her or his duties it is the responsibility of the Board to address this situation.
3. After notice and opportunity for a hearing, the Chapter Board, by a two-thirds vote of its Board membership, may remove any officer or Board member if the Board determines the actions in question are contrary to the purposes of NOW or injurious to the organization.
Article V. Committees
Ad Hoc Committees. The Board shall have the power to appoint committees for specific purposes and dissolve them when those purposes have been fulfilled. Chairs of ad hoc committees shall be members of the Chapter and shall be appointed by the Board.
Standing Committees. The Board shall have the power to appoint standing committees for the purpose of collaborative work on issues or administrative tasks. Chairs of said committees must be members of the Chapter and shall be appointed by the Board [or by the president with the consent of the Board]. Committee chairs serve for a 1-year term (and are members of the Board). Committee chair terms are renewable. The standing committees of this Chapter may include but not limited to the following:
o Legislative Action Committee
o Membership Committee
Article VI. Nominations
The Chapter board shall appoint an ad hoc election committee at least ninety (90) days prior to the annual meeting. The election committee shall solicit nominations for officer positions from the entire membership beginning at least sixty (60) days prior to the annual meeting. At least thirty (30) days before the annual meeting, the names of those persons who have been nominated [and a candidate statement of up to 100 words] shall be made available to members via the Chapter website and email list with a notice of the date, time and place of the annual meeting. Nominations may be made from the floor at the annual meeting.
Article VII. Elections
1. The election of officers shall take place at the annual meeting, which shall be held in May or June. President and secretary shall be elected in even years; vice president and treasurer shall be elected in odd years.
2. Elections shall be conducted by the Elections Committee. Rank order balloting shall be used if more than two persons are running for the same office.
Article VIII. Participation in the National Conference
1. Participation in the National NOW conference is set by National NOW.
2. The National Conference is open to all NOW members, who shall be entitled to speak whether or not eligible to vote.
3. Only members in good standing whose dues are received by the national organization or its appropriate subunits at least ninety (90) days prior to the Conference and who are duly registered and in attendance shall be eligible to vote at the Conference. Each member in attendance shall have one vote.
Article IX. Grievance Procedure
In the event of a grievance involving the violation of a specific NOW policy or bylaw, each side to the controversy will designate one arbitrator and these two arbitrators will select a third arbitrator. Any person who has a conflict of interest may not serve as an arbitrator. The arbitrators, acting as a grievance committee, will conduct a private hearing on the matter at which both sides to the controversy may present their case. The arbitrators shall endeavor to resolve disputes to the mutual satisfaction of the parties, but if they are unable to do so, the majority’s decision becomes the decision of the grievance committee. If a party is dissatisfied with the decision, the party may use the state NOW grievance procedure.
Article X. Amendments to Operating Rules
A. Operating rules may be amended provided that such amendments are proposed by the Board or by any five (5) Chapter members. Written notice of proposed amendments must be given to all Chapter members at least thirty (30) days before the meeting at which the proposed amendment is to be considered.
B. Amendments to these Operating Rules must be approved by 3/5 of those members present and voting.
Article XI. Affirmative Action and Diversity Outreach
The chapter will set specific and realistic goals for membership, participation, and leadership of a diversity that reflects the community and our issue work.